Managing Edoovillages

Edoovillages are schools where Labdoo laptops are deployed. In this section, we describe how to manage your own edoovillages. Please continue reading to the next sub-sections.

How to Create an Edoovillage

Labdoo users who have the "hub manager" role assigned are allowed to create new edoovillages. The process of creating a new Edoovillage is as follows:

  1. Ask the teachers and the people in charge of the school to fill in the 'Edoovillage Request Form'. Please forward to them this form so they can fill it in. Once they reply back with the form filled in, you can proceed with the next step to create the actual edoovillage on the Labdoo platform.
  2. Click on the "Schools" tab that you will find on the top bar of www.labdoo.org and then select the option "Create" (see Figure 1 below). Please notice that you will only see this option if your user account has the right permissions. If you don't see this option, send an email to contact@labdoo.org so we can assign the right permissions to your account.
  3. Using the information you collected from the 'Edoovillage Request Form', fill in all the fields in the form.
  4. Make sure to also upload the 'Edoovillage Request Form' in the field 'Project application'.
  5. In the "Semaphore" field, please choose the option "Red: pictures about the project have not been uploaded yet". You will be able to set the semaphore to yellow once you get pictures of the school in the next step. You can learn more about the meaning of the 'School Semaphore' from this wiki page.
  6. Once you have filled in all the fields, click on the 'Save' button.
  7. Send an email to the school teachers and/or people managing the school providing them the URL link of the newly created edoovillage and ask them to review it. Ask them also to send you pictures of the school. This is important for transparency reasons. Once you have the pictures, upload them to your edoovillage photo album. If you don't know how to do that, follow the steps described in this wiki page. Once you have uploaded the pictures, you can now change the semaphore to yellow. The school is now ready to receive the first small batch of laptops.

Congratulations! At this point, your edoovillage is created and you are now one step closer to make a big contribution towards spreading education around the world. Please continue reading the next section for more pointers on how to manage your edoovillage.


Figure 1. Click on "Schools" and "Create" to start the creation of your edoovillage.

Uploading Pictures to Your Edoovillage

To upload the pictures you received from the school, do as follows:

1. Make sure you are logged in to Labdoo.org. (If you are not logged in, go to https://www.labdoo.org/user/login and enter your username and password.)

2. Go to your edoovillage. To find your edoovillage page, you can go to "My account" (https://www.labdoo.org/user) and then click on the "Global contributions" tab. Then click on the link "[See all contributed edoovillages]". This will take you to a dashboard from where you can select your edoovillage.

3. Once you are on the edoovillage page, click on "Go to photo album". This will take you to your photo album. Now you can click on "Upload new photos" where you will be able to upload your new photos. Notice that you will only see the option "Upload new photos" if you have sufficient edoovillage managing rights to do so. If you don't see this option, contact the Labdoo team (https://www.labdoo.org/content/contact-labdoo) giving us your username so that we can provide sufficient rights to your account.

If you have any issues uploading your pictures, contact the Labdoo team at https://www.labdoo.org/content/contact-labdoo.

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Note. Before changing the status of a dootronic to S4 (deployed), it's recommend whenever possible to upload the pictures to the corresponding edoovillage first. This order is relevant (first upload the pictures to the edoovillage photo album and then update the laptops associated to that edoovillage to status S4) in order to guarantee that by the time the donors receive the email (this happens when a laptop status is changed to S4) the pictures are available in the edoovillage's photo album for the donors to visit. If the pictures are not available or if it will take some time to receive the pictures, then it is recommended to update the laptops status to S4 and then upload the pictures as soon as they are available.


Figure. Go to your edoovillage photo album and click on 'Upload New Photos' to post pictures of your project.

Who Can Create and Manage Edoovillages?

The creation of edoovillages is restricted to people who belong to a hub, long term volunteers who know how things work and help the following person in the process, this is they way we somehow work, there are allways different people in charge of every step of the process. Someone in the organization creates the edoovillage and someone else in the field is responsible at the destination: informs about the needs and about dootronics reception. It's ins advisable that these two roles are played by two different persons.

Often the schools can be managed by more than one person who will be able to edit and change the content of the school description and needs.